EUDR Fiber Origin File: the five documents your EU importer needs

The file, in one sentence: from 30 December 2026, the EU importer who first places your molded pallets on the market must file a due diligence statement in TRACES, and they cannot file it without batch-level fiber data from you. No valid reference number on the customs declaration means the goods are not released. This page gives you the five documents that close that gap.

ISPM 15 exemption does not decide your EUDR status. The Commission's guidance C/2024/6789 treats sawmill sawdust and wood chips as in-scope material under HS 4401, because they are by-products that have not completed their lifecycle. Only fiber that genuinely reached end of life — demolition timber, discarded pallets, end-of-life furniture — falls outside, and only when the batch is clean and the evidence exists. The full reasoning is in our EUDR guide for presswood pallets.

What is a Fiber Origin File?

A Fiber Origin File is the batch-level document set that lets an EU operator complete due diligence on your pallets: where the fiber came from, whether it is waste or a by-product, what binds it, how it was pressed, and which shipment it travelled in. It is five documents, none of which require new equipment. Most producers can assemble the first version inside two weeks from existing commissioning and QC records.

The five documents

1. Fiber origin declarationOne page per fiber batch: species, supplier, country and region of harvest. If the fiber is post-consumer, say so and name the source stream. This is the document the importer quotes in the DDS.
2. Waste-status statementOnly where you claim the end-of-life exclusion. Recycled content must be evidenced as having completed its lifecycle — source stream description, photographs of incoming material, and transfer records. Asserted is not evidenced.
3. Bill of materials with binder statedThe resin is not wood and is not in scope. UF and MF systems run at 10–15% add-on, MDI at 4–5%. Stating the type also answers the formaldehyde question that follows in most RFQs.
4. Process parametersPlaten temperature, clamp force, dwell time, and the mold identifier. These do not decide EUDR status, but they decide whether an inspector believes the pallet is one pressed component rather than assembled timber.
5. Batch-to-buyer mapWhich pallet went into which shipment, and which fiber batch it came from. This is the document that saves a container: it turns a general claim into a traceable one.

What the template pack contains

The PDF gives you a fill-in template for each document, with the field definitions, an evidence checklist for the waste-status claim, and a worked example based on a 1,600-ton line running UF binder at 180–240 seconds per cycle. Submit the form below and the pack downloads instantly - no waiting on an email.